![Railcars standing on multiple tracks in an industrial switch yard](https://rebulk.com/_next/image?url=%2Frail-switch-yard.jpg&w=3840&q=75&dpl=dpl_8Ew6T9tu4Dd3SVVfPsxQaFRznR2X) [Solutions](https://rebulk.com/solutions) # Retire the spreadsheet your operation actually runs on. The car-tracking sheet. The paper switch list. The inspection binder. The inventory workbook. The dispatch board. The invoice somebody rebuilds by hand every month. Rebulk replaces them with one operating record, one sheet at a time. [Book a Demo](https://rebulk.com/contact) [See the Rebulk Platform](https://rebulk.com/platform) Why it happens ## Nobody decided to run the terminal on Excel Every spreadsheet in a rail or bulk operation exists for a good reason. That is exactly why they are so hard to get rid of. ### The spreadsheet worked It started as one person's tracking sheet and became the system of record because it was faster and more flexible than anything on offer. Nobody chose it. It won. ### Software was built for warehouses, not terminals Generic systems have no concept of a railcar, a spot, a free-time clock, or a customer's tons sitting on your ground. The workarounds have to live somewhere, and they live in Excel. ### Each new system replaced one column A scale system here, a railroad portal there, an accounting package. Every tool covered one slice, so the spreadsheet stayed on as the thing that joined them together. ### The knowledge is in a person, not the file Whiteboards, paper switch lists, and a dispatcher who knows which tab is current. When that person is out, the operation slows to the speed of asking someone. Have one sheet in particular? Go straight to the fix: [the demurrage sheet](https://rebulk.com/solutions/reduce-railcar-dwell), [the inspection binder](https://rebulk.com/solutions/digitize-rail-maintenance), [the inventory workbook](https://rebulk.com/solutions/improve-inventory-accuracy), or [the month-end invoice rebuild](https://rebulk.com/solutions/automate-operational-billing). How Rebulk solves it ## One operating record, replacing one sheet at a time Rebulk does not ask you to rip out everything at once. Start with the file that costs you the most time, get it running the way your crew already works, then connect the next piece. Three products are live today: Transload, Track & Trace, and Inventory. Yard and Rail Maintenance are in Early Access. What is live already covers most of what a rail-served terminal keeps in Excel. - Replace one sheet at a time, not the whole operation - Configured around your tracks, commodities, and terms - Each product reads and writes the same record - Nothing gets re-entered to make the next piece work The thesis underneath it: one connected operational record instead of separate data in rail software, yard software, maintenance software, a TMS, an ERP, inventory systems, and spreadsheets. [See the Rebulk Platform](https://rebulk.com/platform). Inventory\_Tracking\_FINAL\_v3\_UPDATED (2).xlsx FileHomeInsertFormulas F4 fx =D4-E4 | | A | B | C | D | E | F | G | | --- | --- | --- | --- | --- | --- | --- | --- | | 1 | Site / Pile | Material | Last Measured | Est. Tons | Actual (if known) | Variance | Notes | | 2 | Pile A - North | Wheat | 1/14/26 | 2,100 | 1,740 | =D2-E2 | Bob estimated visually | | 3 | Pile B - East Lot | Corn | 12/3/25 | 840 | | | need to re-measure?? | | 4 | Pile C (old barley) | Barley | Nov 2025 | ~1,400 | 1,020 | #REF! | formula broken - ask Jeff | | 5 | Pile D - Staging | Mixed | ??? | 600 | | | moved from pile A? or new delivery | | 6 | Pile E - South | Soybeans | 2/28/26 | 3200 | 2,910 | =D6-E6 | | | 7 | | | | | | | | | 8 | TOTALS | | | =SUM(D2:D6) | =SUM(E2:E6) | #REF! | does this include pile D? | | 9 | | | | | | | | | 10 | SHRINKAGE ADJ: | ~5% | | =D8\*0.95 | | | per Warren 1/20 call | | 11 | BULK DENSITY FACTOR | 0.82 | CHECK THIS | | | | was 0.78 last quarter?? | | 12 | | | | | | | | | 13 | $ VALUE (approx) | | | =D8\*215 | =E8\*215 | =D13-E13 | $215/ton - update for March | + Inventory\_Master Pile Calcs (OLD) Q3 Reconciliation DONT DELETE The file the operation actually runs on. Products involved ## What each product replaces Retire the spreadsheets, whiteboards, and aging software holding the operation together. Transload Replaces ### [The terminal workbook](https://rebulk.com/products/transload) Car log, transfer tally, document folder, and the invoice somebody rebuilds by hand at month-end. Explore Transload Rail MaintenanceEarly Access Replaces ### [Paper inspection forms](https://rebulk.com/products/rail-maintenance) Inspection sheets, repair write-ups, labor and parts tallies, and the shop's job board. Explore Rail Maintenance Yard SwitchingEarly Access Replaces ### [The paper switch list](https://rebulk.com/products/yard) The yard whiteboard, the handwritten switch list, and a track-occupancy sheet that is always one move behind. Explore Yard Switching Track & Trace Replaces ### [The car-tracking sheet](https://rebulk.com/products/track-and-trace) The tab rebuilt every morning from railroad emails and Class I portal exports. Explore Track & Trace Inventory Replaces ### [The inventory workbook](https://rebulk.com/products/inventory) Visual estimates, loader counts, stale measurement dates, and a variance column that never balances. Explore Inventory The workflow ## How the replacement actually goes No big-bang cutover, and no six-month implementation before anyone sees anything work. 1. 1 ### We walk the operation Onsite, with the crew. We watch how the sheet actually gets filled in, and where it breaks. 2. 2 ### Start with the sheet that hurts most Usually the car log or the month-end invoice rebuild. One workflow first, not the whole operation. 3. 3 ### Configured around your terminal Your tracks, your commodities, your billing terms, and the reports your customers expect. Not a template. 4. 4 ### Go live with the crew The people who kept the spreadsheet are the people we train, because they know every exception in it. 5. 5 ### Connect the next piece Each product added reads and writes the same operating record, so nothing gets entered twice to make it work. Proof ## Two operations that made the switch ![Venezia Transport logo](https://rebulk.com/_next/image?url=%2Fcustomers%2Fvenezia-logo.png&w=3840&q=75&dpl=dpl_8Ew6T9tu4Dd3SVVfPsxQaFRznR2X) ### Venezia Transport 700+ trucks, 1,800+ trailers, and 21 terminal locations, with railcars and transloading in the middle of it. From first meeting to a working model in weeks, not months. > “Before Rebulk, we were spending too much time chasing information and then manually inputting it. Now we can see what is happening across the operation much faster.” [Read the Venezia Transport story](https://rebulk.com/customer-stories/venezia) ![Usher Transport logo](https://rebulk.com/_next/image?url=%2Fcustomers%2Fusher-logo.png&w=3840&q=75&dpl=dpl_8Ew6T9tu4Dd3SVVfPsxQaFRznR2X) ### Usher Transport Family-owned since 1946. Before Rebulk, finding a car's status meant radio calls and walk-outs, every transfer was handwritten and then copied again for billing. > “Rebulk completely changed how we run this operation. Everything is seamless now, and it has made our team's lives dramatically easier.” [Read the Usher Transport story](https://rebulk.com/customer-stories/usher-transport) ## Your operation shouldn't run on spreadsheets Bring us the file. The one with the tabs nobody is allowed to delete. We'll show you what it looks like as an operating record, built around the way your team already fills it in. [Book a Demo](https://rebulk.com/contact) [See the Rebulk Platform](https://rebulk.com/platform) --- Source: https://rebulk.com/solutions/replace-spreadsheets